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Tagsmart Platform Guide

To jump to a particular section, click on the relevant title in pink below.

Each of the sections below contain slideshows to help you use the Tagsmart platform. To view the next slide in each of the slideshows, click on the black arrow to the right of the image. Click on the arrow to the left to go back a slide.

If you have any questions, don’t hesitate to contact us using the live chat or email support@tagsmart.com

 

 

Tagsmart in a Nutshell

All the things you can do using your Tagsmart account.

Personalise your Account

Update your studio or gallery profile and add your personal and billing information.

Build a Portfolio

Upload artworks and attribute them to an artist on the Artist Register, which holds information (bio, social media links etc) about Tagsmart artists. At this stage artworks are unverified and can be deleted.

Verify an Artwork

Anyone can add an artwork to the platform and attribute it to an artist on the Artist Register. This artwork has no significance until it is verified by an authority.

The Authority System is unique to Tagsmart. For each artist on the Artist Register, there can be one or more authorities. These authorities are either the artist themselves, their immediate proxy (for example, their Studio Manager) or an appointed agent (for example, their gallery).

This ensures that only suitably qualified people can 'verify' a record - and only verified works can be Certificated, shared etc.

Share a Verified Artwork

Publish and share an artwork with family and friends via email or social media.

Connect to online retailers

Our new service Tagsmart Connect puts artists in touch with online retailers. Submit an artwork to a channel (our term for a third party) to be reviewed and, if accepted, promoted for sale on the channel’s site.

DNA Tag an Artwork

Tag an artwork using our proven technology and assign the Tag ID to the artwork record to complete the security process.

Issue a Certificate

Certify a verified artwork at any time, upon sale or on consignment. Have our system auto-sign it and delivered direct to the recipient to save you the hassle.

Transfer the Provenance Record

Invite the Certificate recipient to access the digital provenance record.


 

Personalise your Account

Click on the black arrow to the right of the slide below to discover different areas of your Tagsmart account and learn how to personalise it.


Manage Multiple Accounts

Tagsmart accounts can have multiple users which enables you to work effortlessly with other artists, galleries, printers or conservators. You can invite new or existing users to join your account and manage your own invitations from one central login.

How to Invite Users to your Account

Click on the black arrow to the right of the slide below to find out how to invite users to join you.

 

Build a Portfolio

How to Add a new Artwork

Click on the black arrow to the right of the slide below to find out how to add a new artwork. You can save an artwork draft and return to it at any time.

 

How to Manage your Portfolio

Click on the black arrow to the right of the slide below to find out how to easily manage your portfolio using the sort, filter and search features.

 

Artwork Status Icons

The Icon at the top right corner of an artwork record indicates the status. If you hover over the icon, a descriptive label will appear. See the images below for more details.


 

Verify an Artwork

To verify an artwork, you must be an Artist Authority. If you already have Authority Status, a * will appear next to the artist name when you add a new artwork and a small Padlock Icon will be visible on the artwork record. If you don’t see either of these, you don’t yet have Authority Status.

Once you have Authority Status, the process for verifying works is slightly different for unique works and limited editions.

 

How to Verify a Unique Work

Click on the black arrow to the right of the slide below to find out how to verify a Unique Work.

 

How to Verify a Limited Edition

Click on the black arrow to the right of the slide below to find out how to verify a Limited Edition.


 

Share a Verified Artwork

You can publish a verified artwork to the Tagsmart Directory to enhance your profile when people search for you.

What is the Tagsmart Directory?

The Tagsmart Directory is a list of all artists on the Artist Register along with all published artworks. It is important that profiles are up-to-date and accurate, particularly if submitting works to an online retailer.

 

How to Publish an Artwork

Click on the black arrow to the right of the slide below to find out how to publish your artworks to the Tagsmart Directory. Artworks can be published by the artist or an artist-appointed authority. NB it is a requirement that all artworks submitted to a channel are published.


 

Connect to Online Retailers

Tagsmart Connect is our new service that puts artists in touch with online retailers. At launch, Connect is available only to selected artists. For more information, click below:

 

Browse available Channels

If you are signed up to the service already, click on CONNECT at the top right of the screen to access available channels. See the slide below to find out how to navigate a channel.

 

Before Submitting an Artwork to a Channel

When a channel reviews submissions, they will have access to the public artist profile so it is important that these are up-to-date and accurate with an image and social medial links. Click here to learn more about artist profiles.

To submit an artwork to a channel it must:

  1. be verified (click here to learn how to verify an artwork)

  2. have a price in £ (excluding VAT) entered in the 'Private Data' section of the artwork record (see below for how to add an artwork price)

If these two processes are not completed, the artwork will not be available for submission.

 

How to Add an Artwork Price

Click on the black arrow to the right of the slide below to find out how to add an artwork price.

 

How to Submit an Artwork to a Channel

Click on the black arrow to the right of the slide below to find out how to select an artwork and submit it to a channel.

 

How to View the Status of Submitted Artworks

Click on the black arrow to the right of the slide below to find out how to keep track of the status of submitted artworks.

 

When an Artwork is Sold

When an artwork is sold, the channel will update the status (see previous section) and the artist will be notified that they need to take action. The artwork must then be:

  1. tagged and certified - upon sale the artist must physically tag their artwork and assign the unique tag ID number to the digital artwork record to complete the tagging process (click here to learn how). A Certificate must also be ordered, which can be done directly through the platform (click here to learn how). Provided that the tag ID is assigned, the Certificate will be free of charge.

  2. shipped - depending on the channel terms and conditions, the artwork will need to be delivered either directly to the collector or to the channel themselves. These terms will be visible on the channel’s profile which you can access via your account.


 

DNA Tags

How to Order a DNA Tag

Click on the black arrow to the right of the slide below to find out how to order tags.

 

How to Tag an Artwork

Click below for more information on how to apply tags to an artwork.

 

How to Assign a DNA Tag to an Artwork

Click on the black arrow to the right of the slide below to find out how to assigning the tag ID to the artwork. This is essential for completing the authentication process. Ensure that the Tag ID is assigned before issuing a Certificate otherwise available discounts will not apply.


 

Issue a Certificate

Click on the black arrow to the right of the slide below to find out how to issue a Certificate.


 

Transfer the Provenance Record

What is a Transfer?

A transfer crucially enables ownership confirmation. Other benefits of completing a transfer include collector access to the artwork record and the ability to easily request a replacement Certificate.

You can issue a Certificate separately from starting a transfer, the advantage of this being that you can issue a Certificate at any time. You can then consign the work along with the Certificate and transfer it at a later stage i.e. when it is sold.

 

How to Start a Transfer

Click on the black arrow to the right of the slide below to find out how to start a transfer.